Town Council Meeting Agenda

Event Details

Meeting Agenda – Friday 13th October 2017
Meeting of Stapleford Town Council
Friday 13th October 2017 at 7.00p.m.
In the Carnegie Centre, Warren Avenue, Stapleford, Notts.



**Please note public meetings can now be filmed by members of the public- Chairperson to ascertain at the start of the meeting if anyone will be filming in order for those who do not wish to be filmed to vacate the room * *


1         Apologies for absence

(The Town Clerk will report any apologies for absence she has received in writing prior to
the start of the meeting.)

2         Declarations of interest

(Members will be invited to declare any interests they may have on any item to be
discussed at the meeting. They will also be advised that should it become apparent to any
Member during the meeting that they do have an interest in a particular item they should
alert the Chair and the Town Clerk immediately.)






Minutes of the Town Council Meeting held on 8th September 2017 Document 1



4          Request(s) made by any member of the public to address the Town Council

5          Issues relating to Stapleford Cemetery.

(An invitation has been issued to a representative of Broxtowe Borough Council to attend this Meeting to discuss this matter.)


6         Mayor’s Engagements                                                                            Document 2


7          Town Centre Management Team (TCT)

(To receive feedback from The Town Clerk)


8          Neighbourhood Planning
(To receive: Feedback regarding this matter)


9          Update: Broxtowe Borough Council Local Plan

(Information relating to this item can be found on the Broxtowe Borough Council Web Site)


10        Allotments Report                                                                                      Document 3

(This item is placed on the Agenda for Members Information)


11        Christmas In Stapleford

(To receive feedback from The Town Clerk)


12        Stapleford Carnival

(This item is placed on the Agenda at the request of Councillor Richard MacRae)

Agenda contd.



13        Highways Issues in Stapleford

  1. Bailey Street

(This item is placed on the Agenda to enable Members to raise any pertinent issues relating to Highways Issues in the Town.)

14        HS2 Phase2b Route Announcement

(This item is placed on the Agenda to allow for any comments that the Town Council wishes to make regarding the current consultation process.)


15        Correspondence


16        Audit Report

(To receive: Feedback regarding this matter)


17       Payments (To note the payment schedule.)


18        Items For Future Agenda

(The Leader of the Town Council invites Members to submit items for inclusion on future
Agenda for Town Council Meetings. Any items submitted this evening are not for
discussion at this meeting but may be considered for a future date


19       Date of next meeting. The next Meeting of Stapleford Town Council will be held on
1st December 2017 at 7.00p.m.



At the conclusion of the Meeting, scheduled to be held on 1st December 2017, the Town Mayor cordially invites all Town Councillors and members of the public present to join him to mark the start of the Festive Season.


HELD ON 8TH September 2017

Present Councillors:


Cllr Mrs C Bollen     Cllr D Grindell          Cllr D Pearson

Cllr R Browne           Cllr B Hull                  Cllr C Rice

Cllr R Darby              Cllr R MacRae          Cllr Mrs S Roome

Cllr Mrs J Goold       Cllr J McGrath          Cllr Ms J Townend


* Cllrs: B Hull, J McGrath,  Cllr Mrs S Roome and Ms J Townend left prior to the end of the Meeting.


59/2018                     Apologies for absence


Apologies for absence were received from Councillors: A Britton, I Lawton, J Longdon, P Ensor,  and Mrs S Ensor.


It was noted that Mrs Margaret Longdon, the wife of Councillor John Longdon had died and that condolences had been sent on behalf of the Town Council.


It was further noted that Cllr Mrs Amanda Hull had recently suffered a severe accident and all best wishes were sent to Councillor Mrs Hull for a speedy recovery.


60/2018         Declarations of interest


Councillors: R Darby, Mrs J C Goold, J McGrath and R MacRae declared an interest in any discussion relating to Broxtowe Borough Council by dint of their status as serving Councillors on Broxtowe Borough Council.

Councillors: R Darby, B Hull, Mrs J C Goold, J McGrath and Ms J Townend declared a non-pecuniary interest regarding the Town Council Allotments.

Councillor R MacRae declared a non-pecuniary interest regarding the Town Centre Team


61/2018         Request(s) made by any member of the public to address the Town Council


The Town Clerk had received no requests to address the Town Council.


62/2018         Minutes of the Town Council Meeting Held on 28th July 2017



The Minutes of the Town Council Meeting held on 28th July 2017 were approved and signed by the Town Mayor.


63/2018          Police Issues in Stapleford


The Town Mayor welcomed Inspector S Wragg to this Meeting.    Inspector Wragg gave a short presentation detailing the current issues being pursued within the Town.  He noted Members concerns re the reduction in Police officers and PCSO’s patrolling/assigned to the Town.


With regard to particular issues   relating to anti social behaviour, particularly those identified at Hickings Lane Recreation Ground, he assured the Meeting that this matter was under investigation.



Town Council13.10.17                                                                                                      Document1:2
Page3072 63/2018contd.

Inspector Wragg informed the Meeting that there were ongoing investigations re drug related incidences in the Town.


Following full and frank discussion of the issues raised it was agreed that it was essential that members of the public reported crimes, anti social behaviour and suspicious behaviour direct to the Police Agencies as officers could only respond to direct information.


town council:23.06.17                                                                   64/2018         Mayor’s Engagements


The Town Mayor’s Engagements were noted.

Member’s attention was brought to the event taking place to mark the 30th Anniversary of the Town Council on 7th October 2017 and Councillors were invited to support this Concert and recommend it to friends and family.

The Town Clerk drew Members attention issues relating to Remembrance Sunday and following full and frank discussion of this topic it was agreed that the Town Clerk should pursue this matter with the Stapleford and District Combined Services Organisation and write in the strongest terms regarding the subject.

65/2018          Web Site


This item was placed on the Agenda at the Request of Cllr R MacRae and the Town Clerk had supplied a background report for Members information.


Following discussion it was agreed that the Leader of the Town Council, together with Councillor MacRae would pursue this matter and report back to a future Meeting of the Town Council.

66/2018          Town Centre Management Team (TCT)

The Town Clerk reported that there was concern re the lack of businesses involved in this group.

It was noted that the TCT was hoping to pursue the Garden Competition for Town Centre Businesses, next year with more success.

It was noted that the WiFi was now live.

67/2018          Neighbourhood Planning

The Meeting noted the progress to date of the Neighbourhood Plan Project and agreed that any minor amendments that were required to the draft document could be carried out by the Neighbourhood Plan Steering Group.


‘Taster’ consultations had been held at the Playday and Carnival re this matter and it was hoped that the full consultation of the Draft Neighbourhood Plan would commence in early October.


R Darby, Mrs J C Goold, J McGrath and R MacRae declared a non-pecuniary interest regarding the Broxtowe Borough Council Local Plan

Town Council 13.10.17                                                                                                     Document1:3

68/2018          Update: Broxtowe Borough Council Local Plan

Member’s attention was once again drawn to the Broxtowe Borough Council Local Plan.  This matter would be discussed at the next Meeting of the Town Council and Members were reminded  that the necessary documents were available on the Broxtowe Borough Council Web Site and that an email had been sent with details of the relevant pages, (referring to the Stapleford Area),  had been sent to all Councillors.


R Darby, B Hull, Mrs J C Goold and Ms J Townend declared a non-pecuniary interest regarding the Town Council Allotments.


692/2018       Allotments Report

The Allotments report was noted.

70/2018          Highways Issues In Stapleford

This item was maintained on the Agenda at the request of Members.

The Town Clerk had contacted Councillors: John Cottee John Doddy and John Longdon with regard to very poor state of the roads in the Town and related concerns. It was agreed that the Leader of the Town Council, would undertake to collate the most pressing issues re the highways and that information identifying the main problems would be sent to Nottinghamshire County Council for comment.

Concern was expressed, at the Meeting, that the Traffic & Transport group organised by former Councillor Stan Heptinstall, had not been organised by either of the Councillors elected in May 2017. Following discussion it was agreed that the Town Council would organise a Working Party for Stapleford, only to consider Traffic and Transport issues and that outside agencies and interested individuals would also be invited to attend this Group.

Councillor MacRae suggested that these meetings should be co-ordinated to the CAT Meetings and this was agreed and further details will be reported to the next Meeting of the Town Council.  .

71/2018          HS2 Phase 2b Route Announcement

It was agreed to maintain this item on the Agenda for further discussion at the next Meeting. .

72/2018          Correspondence


Greenwood Community Tree Planting Grants – this item was noted.

Nottingham Road/Ryecroft Street/Wadsworth Road Area Stapleford- Proposed Double Yellow Lines (TRO5239-Public Advert) – this item was noted.                                                                                                                                                                                                             


73/2018          Planning Applications

17/00425/OUT Outline application to construct a block of 6 flats (with all matters reserved)

88 Nottingham Road

Town Council 13.10.17                                                                                                     Document1:4                                                                                                                                                            Page3074

  73/2018 contd.

Members considered an application for outline planning permission to construct a block of six flats.  The Town Council was concerned that the outline planning application did not make clear the proposed height of the block and it was felt that in order to accommodate such a block, on this site, it would need to be three storeys high which the Meeting would not support at this location.

Further this location is served by a very narrow street which also feeds into the Local Authority Depot and   Members were of the opinion that the development of this block of flats would cause congestion in relation to parking and access and egress to both the existing Depot and the proposed application.  Upon a vote it was agreed to object to this application.

17/00523/CLUE Certificate of lawfulness for existing development (engineering works on site) which represents a commencement of the development approved under 13/00609/FUL

Former Dyeworks Site West End Street Stapleford Nottinghamshire                                

The Meeting considered the application and had no objections to this application provided:

  1. That the development on the site was as stipulated in the approval under 13/00609/FUL
  2. That the conditions, as stipulated under 13/00609/FUL were fully adhered to
  3. That Broxtowe Borough Council investigates the permission granted under 13/00609/FUL, to create a road that would exit onto Derby Road adjacent the Railway Bridge at the border with Sandiacre, given the proximity of this area to the proposed HS2 Development.

17/00610/FUL Change of Use from B1 Offices to C2 Residential Care Home                                                            

Cambridge House Nottingham Road Stapleford NG9 8AB

It was noted that this property had previously received planning permission for change of use from Offices to residential units (apartments).

The Meeting considered the application and following discussion it agreed that the Town Council supported this application.

Further with the proposed housing developments in and adjacent to the Town there was a definite need for this type of provision.

74/2018          Payments

Payments were noted.

75/2018          Date of Next Meeting

The next meeting of the Town Council was scheduled to take place on Friday, 13th October 2017 commencing at 7.00p.m.

Meeting closed at 9.45p.m.. Signed ……………………………………………            Date ……………………

Town Council 13.10.17                                                                                                     Document2:1            STAPLEFORD TOWN COUNCIL



          September   2017

Saturday, 2nd September @ 12Noon Stapleford Carnival

Ilkeston Road Recreation Ground


Town Mayor & Escort
Friday, 8th September @ 6.00p.m. for 6.30p.m. Garden Competition Awards

Carnegie Centre

Town Mayor
Wednesday, 13th September @ 10.00a.m.-2.00p.m. Stapleford Job’s Fair

Carnegie Centre


Town Mayor & Escort
Sunday 17th September @ 2.45p.m. for 3.00p.m. Broxtowe Borough Council Civic Service

Old Council Chamber,

Town Hall,

Foster Ave, Beeston

Town Mayor & Escort
Friday 29th September @ 6.30p.m. for 7.00p.m. Annual 1360 ATC (Squadron) Dining-in Night ,Village Hotel, Beeston Town Mayor &Escort


            October  2017

Saturday, 7th October @ 7.30p.m. Anniversary Concert with the N&SCB

St Helen’s Parish Church ,


Town Mayor & Escort
Saturday, 21st October @ 1.00p.m.-4.00p.m. Dig In Autumn Harvest

Albany Allotments

Town Mayor & Escort


            November   2017

Saturday, 11th November @ 10.45p.m. Remembering the 11thHour of the 11th Day of the 11th Month

Walter Parker VC Square

Town Mayor
Sunday 12th November @ 10.45a.m. Remembrance Sunday Service

Walter Parker VC Square

Town Mayor
Saturday, 25th November @ TBC Christmas Lights Event

WPVC Square


Town Council13.10.17                                                                                                                      Document 3:1



Report of the Town Clerk


1          Introduction


Stapleford Town Council maintains and administers five separate allotment sites in the Town.  The main management issues of this area of responsibility are discussed annually and were agreed as part of the budget process in January 2017.


2          Expenditure


Up to 30th September 2017 the following expenditure has been incurred: £919

The sum of £6,082 is currently showing as available under the budget head for allotment expenditure.


However, is expected that a substantial amount will be spent before the end of the financial year and any sums remaining will be ring fenced for future allotment works. There is currently £ 11,850 identified as ring-fenced monies for allotment expenditure, including future refencing works as required.


3          Income


From 1st January –30th September 2017:  the following income has been received: £11,010 (all sites)


4          Waiting Lists


Currently there are vacant plots available on all sites, save Ewe Lamb Lane and Nottingham Road, with a waiting list operating on these sites alone.


Plots are available at the Albany, Bessell Lane, and Peatfield sites.


5          Allotment Sites


Any pertinent matters will be reported to the Meeting.


6          Conclusions


The Committee is asked to:


  1. note this report;


  1. give any further instructions to the Town Clerk as deemed necessary after discussion of this report.