Town Council Meeting Agenda – 12/05/2017

AGENDA

1 Apologies for absence

(The Town Clerk will report any apologies for absence she has received in writing prior to the start of the meeting.)

2  Election of Town Mayor

(The Meeting will be invited to nominate a candidate(s) to serve as Town Mayor for the coming municipal year, May 2017/May 2018.  The Councillor elected will undertake to represent the Town Council at a variety of events over the coming municipal year and Chair Meetings of the Town Council.)

3 Declaration of Acceptance of Office of Town Mayor

(The newly elected Town Mayor will formally sign the declaration of acceptance.)

4 Election of Deputy Mayor

(The Meeting will be invited to nominate a candidate(s) to serve as Deputy Town Mayor for the coming municipal year, May 2017/May 2018. The Councillor elected will substitute for the Town Mayor when required and represent the Town Council at a variety of events over the coming municipal year.)

5 Declarations of interest

(Members will be invited to declare any interests they may have on any item to be discussed at the meeting.  They will also be advised that should it become apparent to any Member during the meeting that they do have an interest in a particular item they should alert the Chair and the Town Clerk    immediately.)

6 Appointment of Committees 2017/2018

Planning & Environment (To note this standing Committee)

Finance & General Purposes (To note this standing Committee)

Personnel Committee (To note this standing Committee)

Allotments Panel– Membership to be noted:

(Membership of this Panel : Leader of the Town Council, The Town Mayor, or Deputy Town Mayor, one Member from each of the  Groups represented on the Town Council.) Please note this Panel has no official standing and cannot make any decisions on behalf of the Town Council.

7 Appointment of Town Council Representatives:

(The Town Council is represented on a number of outside bodies and it is traditional to appoint Members to such bodies at this meeting.    If the Town Council is unable to appoint Members at this point, this item will be continued to the next meeting of the Town Council.)

  1. Broxtowe Women’s Project
  2. Dig In Project

8 To Note Appointment of Group Leaders

9 To Note Appointment of Internal Auditors

10  To Note Appointment of Responsible Financial Officer

11 To Note Appointment of Signatories for Bank Accounts

(The Town Council needs to appoint signatories to operate the following accounts.)

12 Launch of Best Kept Garden Competition

(The Town Mayor will officially invite members of the public who are resident in Stapleford to enter the Town Council’s Annual Best Kept Garden Competition.)

13 Calendar of Meetings (Members are asked to note the calendar of meetings for the coming municipal year.)

14 Mayor’s Engagements

15 Date of next meeting. (Subject to Town Council approval.)