Town Council Meeting Minutes 07/09/2018

Town Council Meeting 7.9.18. Page 3128


57/2019 Present Councillors:

Cllr R Browne Cllr R MacRae Cllr R Darby Cllr C Rice

Cllr D Pearson Cllr Mrs A Hull Cllr C Rice Cllr J Goold

Cllr P Ensor Cllr S Ensor Cllr D Grindell Cllr J McGrath

Cllr J Longdon

58/2019 Apologies for absence

Apologies for absence were received from:-

Cllr C Bollen Cllr B Hull Cllr Mrs S Roome Cllr Ms J Townend

59/2019 Declarations of interest

Councillors: R Darby, Mrs J Goold, J Longdon, C Rice and R MacRae declared an interest in any discussion relating to Broxtowe Borough Council by dint of their status as serving Councillors on Broxtowe Borough Council.

J Longdon declared an interest in any discussion relating to Nottingham County Council by dint of their status as a serving Councillors on Nottingham County Council.

Councillors A Hull, J Goold, R Darby declared an interest in any discussion relating to allotments.

Councillor R Macrae declared an interest in any discussion relating to Town Centre.

60/2019 Minutes of the Town Council Meeting held on 27 July 2018

The Minutes of the Town Council Meeting held on 22 June 2018 were approved and signed with the following amendment:-

Please note the following corrections:-

Item 47/2019 , Nottingham County Council Decision to Abolish Broxtowe Borough Council, that Councillor John Longdon came back into the meeting after the discussion .

Town Council Meeting 7.9.18. Page 3129


61/2019 Minutes of the Town Council Meeting held on 9 August 2018

The Minutes of the Town Council Meeting held on 22 June 2018 were approved and signed

Correspondence from previous meetings – verbal update by Town Clerk .

The Town Clerk reported that letters to Kay Cutts and The Secretary of State, John Berkenshire had been sent out, but no replies had been received yet.

An email had been sent to The St Johns School, but it was noted that schools have only just gone back after the summer holidays, so no reply had been received yet.

The Town Clerk asked the meeting to note that:-

Councillor John Longdon wishes to note that Moorbridge Lane is to be serviced in October and Pinfold lane is on hold as for the super market to be built and he now has the town inspected monthly with extra  inspections on his request.

62/2019 Request(s) made by any member of the public to address the Town Council – There were no requests made at this time.

63/2019 Mayor’s Engagements

Councillor B Browne reported that he had enjoyed all the functions he had attended.

He expressed his thanks to the Deputy Town Mayor, Councillor B Hull for attending the Stapleford Carnival when he could not and thanked Councillor C Rice for offering to go the Great War Commemoration Service and Armed Forces Covenant signing, Tuesday 6th November 2018 in Southwell, in his place.

He reported that the Garden Competition winners had had their presentation just before this meeting and noted that Stapleford had some very talented people.

64/2019 Section 137 Request – The committee were asked to note that there were no applications for funding under section 137 at this time.

65/2019 Neighbourhood Planning – verbal update – Town Clerk

The Town Clerk noted that she had received list of consultees and they had all been sent the Neighbourhood Plan and that Ken Mafham was dealing with any replies. The consultation period is between the dates 10 September 2018 and 19 October 2018.

Town Council Meeting 7.9.18. Page 3130

66/2019 Allotments – verbal update – Town Clerk

The Town Clerk reported that a visit inspection had been made to the Albany site on 7 August. It was reported that there was a lot of rubbish to be cleared.

She also reported that Steve Walters had started work on Peatfield. This site to be inspected next.

The Town Clerk thanked Councillor Richard MacRae for his attendance at the Albany allotment site to meet with the pest control for the removal of a wasp nest.

Councillor R Macrae reported that the hedgerow on Ewe Lamb Lane was a public safety issue. A discussion was held, and it was noted that it was a balance between H&S and expense .

Action :- Town Clerk to check the dates when the hedgerow is cut.

67/2019 Cameras In Stapleford

A verbal update was given by Councillor M Hull . She reported that the cameras were being monitored and were not live and that she was still waiting a further response from Broxtowe Borough Council regarding the cameras


Action:- Councillor J Goold to make further enquires at Broxtowe Borough Council .

68/2019 Traffic and Highways Issues in Stapleford

Councillor R Macrae reported on Hickings Lane pedestrian crossing. He explained that in 2016, Broxtowe Borough Council agreed to spend money on a pedestrian crossing – outside the entrance to the Co-op on Hickings Lane.

There are now 2 options.

Outside the entrance to the Co-op on Hickings Lane or Ewe Lamb Lane/Washington Drive option.

Letters have gone out to residents asking which option they would prefer.

A discussion was held regarding the safety and location of a new crossing .It was proposed by Councillor J McGrath and seconded by Councillor R Macrae that the Town Council support option 2 as it is much safer.

Action :-

The Town Clerk to write to support option 2 for the Hickings Lane pedestrian crossing.

Town Council Meeting 7.9.18. Page 3131

Cllr Richard MacRae reported to the meeting on Stapleford Remembers.

He reported that the group of volunteers had put 300 poppies up around the town, will beholding events in schools regarding the war and having a mural painted on a wall. He said that a performance was being held at St Helens church on 20 October 2018 – ‘Canary Girls’ and that local businesses and residents had raised money for this, so the event is free.

He noted his thanks to all the volunteers and said they were all brilliant.

69/2019 GDPR update – verbal – Town Clerk

Following a meeting 6 September with Tim Horsley from Broxtowe Borough Council , he explained about the procedures for data protection and GDPR including taking, publishing and displaying photographs with people on them, about publishing Councillors personal information and displaying information around the Council Building. Thanks were noted to Tim Horsley.

70/2019 Correspondence – there was no correspondence to report.

71/2019 Planning Applications

This is likely to be out of the consultation period so need to check/inform Broxtowe that they will accept out comments.

A discussion was held about the planning application. The concerns were about lack of parking but Councillors were happy to see new flats being built on what was previously a derelict site.

It was proposed by Councillor D Grindell and seconded by Councillor D Pearson to support the planning with concerns about the parking problems.

Action :- Town Clerk to raise the concerns of parking to Broxtowe Borough Council.

Town Council Meeting 7.9.18. Page 3132

72/2019 Payments

  • Apologies were made to the members who were informed that the payments schedule was ready but not checked.
  • The July and August schedule would be sent out shortly.
  • Councillor D Pearson stated his concerns that although the finance schedules had been sent out previously, there has been no discussion .
  • It was agreed that at the next meeting in October, the finance from April onwards can be discussed.


73/2019 Date of next meeting.

The next Meeting of Stapleford Town Council will be held on 19th October 2018 at 7.00 pm.

The meeting finished at 8.16 pm